Enrolment

How to find us.

Update: Enrolment for our mainstream courses has now finished

ESOL and EFL courses will have a variety of start dates throughout the year and continue their Enrolment at our Maida Vale Campus from 3rd September 2019.

Business, Workforce Development and Short Courses have regular start dates throughout the year.

For some specialist courses we offer a January intake which are mainly for professional development and some ESOL / EFL Courses.

Please check individual course pages on this website for details.

What do I need to bring to Enrolment? ​

If we have contacted you to come in and enrol onto a course, please bring the email (or access to it). As well as the pack, or email, or if you don't have either, you will definitely need to bring with you:

Proof of identity and evidence of your qualifications

To prove your identity bring any of the documents listed below:

  • UK/EU Passport or ID Card
  • Full Birth Certificate (UK/EEA Nationals)
  • Full Photo Driving Licence (UK/EEA Nationals)
  • Home Office Documents
  • Non-EU Passport showing a valid visa
  • A recent Solicitor's letter or any other document you hold regarding your residency status.

If you are aged 19 or over and receiving any of the following, please bring evidence with you: 

  • If you are in receipt of any of the following: Council Tax Support, Housing Benefit, Income Support, Guaranteed Pension Credit, New Enterprise Allowance, Working Tax Credit, Universal Credits, an asylum seeker in receipt of AS/NASS/Section 4 Support and
  • Earning either less that 16 times the National Minimum Wage a week, or £330 a month​. 

Please bring evidence with you such as recent benefit information, and if you are in paid employment, your most recent payslips (if paid monthly your last two monthly payslips and if you are paid weekly, your last 6 payslips. Your payslips should include your National Insurance Number.)

  • Evidence of any State Benefits you claim, or Cash / Credit cards to pay fees.


Enrolment FAQs

What happens at enrolment?

Enrolment is the period when applicants come into College to finalise the paperwork and officially become a student of the College. You present your invitation letter to our Meet & Greet Team who will direct you into our building. You are greeted by another set of staff who will make sure you have attended on the correct day, they will provide you with your enrolment form and they will then direct you our Curriculum team who will check your qualifications, confirm your course. Next you will proceed to our final desk where your forms are processed, photograph taken and you are provided with your ID and Induction Timetable.

How long will it take to enrol?

As you can imagine, we see many thousands of applicants during this process and spend time with each of you to ensure you are making the best study programme choices here. We endeavour to enrol you as quickly as possible, with the entire process usually taking about two to three hours depending on your arrival time. 

I've applied for a course and I'm waiting for a response?

Please be aware that due to the high number of applications we receive, we may not be able to get back to all applicants immediately​.

Should I have received a communication from you?

If you have applied before Friday 26th July 2019 you should have already received an email from us explaining Enrolment and providing you with an appointment time and date for you to Enrol. This email will be followed by a letter in the post. If you have applied after Friday 26th July 2019 you will receive an email and letter from us later in August. 

It is really important that you attend your enrolment appointment. If you really cannot make the appointment you have been given, you should try to attend enrolment on the same date you have been provided using a walk-in time slot instead of your appointment time. If you can't make the date, please attend between 22nd August 2019 -30th August 2019 to complete your enrolment.

(Please note that enrolment is closed on Bank Holiday Monday 26th August 2019 so you cannot enrol on this day). 

If you have not yet applied for a course or you have a friend that wants to apply you can come to college on any of our enrolment days and you'll be directed to apply before joining the main enrolment. Please allow a little extra time if you have not previously applied, or you wish to change/amend your existing application.

Don't worry if you don't get the results you had hoped for, or you achieve better grades than you expected. All of our offers are based on predicted grades and our Admissions Team and Course Teams will be available to offer you information and advice. Usually you can move up or down a level depending on your results.

Our Course Advisors are available on 22nd August 2019, 11am - 2pm, if you want to pop along and speak to about your grades and the options available at College.

What if I don't get the maths and/or English GCSE grades I needed?

If you have not achieved a GCSE grade C (4) or above in maths and/or English, you will be asked to sit an 'Initial Assessment' during your course induction week, this is an online test to assess your skills and assign the right level of English and/or maths to your studies. All learners who do not achieve a GCSE grade C (4) in maths/English will be required to study these subjects at College, alongside your main study programme. The Initial Assessment will make sure you study at the right level and pace for you and will help to create an individual timetable for you. 

Our Initial Assessment is an online test that you will complete at a computer during your induction week commencing 2 September. The assessment can take between 30 minutes and 2 hours to complete, dependent on your skills and tutors will be on hand to help you through the process. 

You can change your application on the day at enrolment - our Admissions Team can help with this on the day.  

Can you tell me which courses you have spaces on?

Availability for places on courses will change by the hour during Enrolment. Many courses will have limited spaces left. Be aware that you may not be able to get a place on your preferred course, or you may have to join a waiting list. We advise that you come in to Enrol at your earliest opportunity. 

If you would like to apply for support with travel, childcare, free meals or any other financial support, please bring evidence of your household income and any benefits your family receives to enrolment. Our Student Finance Team will be on hand to answer any questions you have and offer advice about making an application or requesting financial support. 

Students on some courses may have the opportunity to enhance their learning through the availability of additional resources or activities. The cost of these resources and activities are not funded through tuition fees or any other funding received by the College. The cost, therefore, is generally recovered from students through additional, voluntary or student charges. Financial support may be available from our bursary funds to support students from a low income background experiencing hardship, with these and other essential course costs such as travel and equipment. Students can discuss this with staff prior too, or during enrolment.

If your course involves purchasing a uniform your subject specialist team will talk you through the process during enrolment and you may be able to place an order at your enrolment. Full details will be provided by your subject team on the day.

What if I can’t afford to pay for the course essentials?
If you have a low household income the College may be able help by giving you a discount on essential course costs through one of our means-tested bursaries. Visit Financial Support for more information.

How can I change the details on an application I have already submitted online?

Please email our admissions team on admisions@cwc.ac.uk with:

Your full name

Date of birth

Application Reference (if you know it)

Details of what you would like to remove/add

What happens after I've submitted my College application online?

If you've applied online to study with us, we'll contact you by email to invite you to an interview if required. It is really important that your e-mail address is correct.  If you are unsure please contact us to confirm.  For some courses, a decision may be made based on the information in your application and an interview will not be necessary, therefore take your time completing your personal statement

Is there any funding available if I am 19yrs old or older?

Yes. English & Maths courses (up to and including Level 2/GCSE) are fully funded if you do not already have a GCSE Grade C/4 or above.

If you are 19-23 yrs your first full Level 1,2 or 3 (if you have not previously achieved a full Level 3 qualification) may be fully funded - you may not have to pay tuition or exam fees.

If you are 24yr+ your first full Level 1 or 2 may be fully funded if you are unemployed or co-funded if you are in employment.

If you are 24yr+ wanting to study Level 3 or above you will be required to pay tuition and exam fees or take out an Advanced Learner Loan. You will need to provide evidence of your loan/loan application to complete enrolment and/or will need to provide a payment method during enrolment. 

If you are on Job Seekers Allowance, Employment Support Allowance or Universal Credits or you have wage lower than £16,005.50 you may be eligble for fee remission. Individuals will be assessed at enrolment when evidence is produced. 

Note: this does not apply to 24yr+ Level 3 or above learners.
All individuals will be assesed for fee exemption/remission based on evidence supplied at enrolment.

Please click this link for information regarding funding for Adults from Level 0 to 3. 

Can someone else enrol for me?
No. We need you to Enrol in person onto a course.


How long do I have before I start classes?

All classes for main-stream Entry Level to Level 3 courses start for induction on the week beginning Monday 2nd September 2019. Please check the Induction Timetable you receive when you collect your ID card at the end of Enrolment. 


Do I need to bring a School or College reference with me to Enrol?

No. But if you are aged 16-18yrs old and can bring a reference from your most recent school or college, it will speed up your Enrolment time. 


Can I go to University with a Vocational qualification?

Yes. A level 3 Vocational qualification such as a BTEC is equivalent to 3 A levels and is attributed UCAS points in the same way. Achieving triple distinction star grades in your BTEC or Vocational qualification gives you the same UCAS points as 3 A* grades at A level.

Can I sit a vocational qualification with A Levels?

No. You either choose to study a full time vocational course which will include lots of subjects in your vocational area or an A Level Programme where you study three or more different subjects. Deciding whether to choose A Levels or Vocational courses can be difficult. You should consider whether you are stronger at exam based questions or through coursework and practical assessments and observations.

I've already studied for a year, how do I go about transferring to and from a different college or school?

If you are aged 17yrs old (as an example) and are considering a place at our College to continue learning and completing your course, there are a number of factors include the qualification type, the awarding body and which units or modules you have completed which we will need to consider.

For all changes midway through a two year course it is important to check with the College that we deliver the course or subjects that you are currently studying.

We are happy to help you find out this information and offer you support to transfer.

Please contact: customer.services@cwc.ac.uk with your queries.

If you are considering moving college before completing your programme of study, there are various things we recommend:

Speak – to your current tutor and teachers about the implications of moving. It’s very important that you continue to attend all your lessons while you look into your options, and that you work to achieve the best grades you can in the time you remain at your current school/college.

BTEC/UAL/CACHE or Vocational – these qualifications consist of completion of specific units or modules, sometimes these are taught in different combinations and or at different times throughout a course and this can differ from college to college. It can mean that we are unable to offer a transfer if certain units have or have not been completed. In any case we would request the list of the units completed that year to determine if we could offer you a transfer.

A-Levels – we can only accept you into the second year of an A-Level programme if you have studied exactly the same material in the first year, with the same exam board, as our students have done.

Be prepared – collect as much information from your current place of study. In order to make sure we are best placed to determine your request, we will need as much information from you - regarding your current studies – as possible. Such as information about your: qualification, units or modules completed, transcripts, syllabus details and or awarding body information. We may also ask or require for a reference from your previous school or college.

However, the most important thing to take note of is that you can contact us anytime, by emailing us at: customer.services@cwc.ac.uk

Is there a Freshers’ Fair?
We always hold a Freshers’ Fair for students during the first few weeks in September. This is a good opportunity for you to get some information, freebies and promotional offers from organisations in our local area, as well as finding out about what’s going on in College.

What do I need to bring with me on my first day?
We will let you know what you need to bring, but it will include the following as a minimum:

  • Pen and paper
  • Any other stationery, equipment or clothing specified by your Curriculum Team.

How will I know if I’ve chosen the right course?
Everyone who is coming to College to start a full-time course in September will be invited to an Induction event prior to starting, which will give you a chance to meet students and teachers on your course, and to find out more about the course and College.

Your Curriculum Admissions interview will also give you a chance to find out more about the course and you will be able to ask your interviewer lots of questions about it.

If you are still unsure you can make an appointment with a College careers adviser to talk through your options to help you make the right course choice. Contact Student Services on 020 7723 8826.

If you start your course but don’t feel it’s right for you, and not what you expected, talk to your Tutor. Do this quickly, as you may not be able to change courses after the first few weeks of term. You can also ask for our Course Advisors to help you make the right decision.

 

 

How do I get to City of Westminster College to enrol? ​ 

Please come to our Paddington Green Campus, 25 Paddington Green, London W2 1NB

Click here to download a PDF map.

Public Transport Links:

Underground: Edgware Road (Bakerloo, District, Circle and Hammersmith & City Lines)

Bus: 6, 16, 18, 98, 332, 414

Rail: Paddington and Marylebone Rail Stations

Accessibility

For information on our disabled access please visit the following link. City of Westminster College works in conjunction with Disabled Go to make sure that visitors with disabilities can obtain clear information about access to and use of our sites.

Disabled access to Paddington Green Campus

 

What if I have any other questions about Enrolment? 

Please email us at customer.services@cwc.ac.uk